This document is provided by Mozilla for your information only. It may help you take certain steps to protect the
privacy and security of your personal information on the Internet. This document does not, however, address all
online privacy and security issues, nor does it represent a recommendation by Mozilla about what constitutes
adequate privacy and security protection on the Internet.
Using Mozilla Mail & Newsgroups
Mozilla Mail & Newsgroups lets you conveniently manage all your Internet communications from one place. You
can set up and maintain multiple business and personal mail accounts and Internet newsgroups, all from one window
— the Mail & Newsgroups window.
To start using Mozilla Mail & Newsgroups:
- Click the Mail & Newsgroups icon in the lower-left corner of the Mozilla Navigator window.
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Mail & Newsgroups icon |
Getting Started with Mozilla Mail & Newsgroups
Using the Mail Account Setup Wizard
To set up a mail or newsgroup account, first open the Window menu and choose Mail & Newsgroups. If you
haven't already set up an account, the Account Wizard appears automatically, enabling you to set up an
account.
The Account Wizard guides you through the process of creating a new account. If you don't know a setting, click
Cancel and ask your Internet service provider (ISP) or help desk.
If an account already exists, the Account Wizard doesn't appear automatically when the Mail window opens.
Instead, after opening the Mail window, open the File menu and choose New, then Account. For more details, see
Setting Up Additional Mail & News Accounts.
Setting Up Mail Accounts with an ISP or Email Provider
Before you set up a mail account, your ISP or email provider should give you the following information:
- your user name
- your email address
- the incoming and outgoing mail server names
- the incoming server type (IMAP or POP)
Before you set up a newsgroup account, your ISP or email provider should give you the following
information:
- your email address
- newsgroup server name
- account name
To set up a new mail or newsgroup account, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
-
Click Add Account to start the Account Wizard.
The information requested by the Account Wizard depends on the type of new account you specify in its first
window. The boldface headings that follow correspond to the windows you'll see when you're setting up an ISP or
email provider account.
- New Account Setup: Choose the type of account you want to set up, then click Next.
- Identity: Enter the name and email address appropriate for this account, then click Next.
-
Server Information: Indicate whether you want a POP account or an IMAP account. Not all service providers
can support both options. For more information, see Mail & Newsgroups Account
Settings - Server Settings.
You must also provide the name of your incoming mail server and your outgoing (SMTP) server here. This is the
name of the mail server that sends your messages (also known as the SMTP host). Click Next to continue.
Note: You need to specify only one outgoing mail server (SMTP), even if you have several mail
accounts. The name of your SMTP host may not have been explicitly listed in the account setup information
provided to you. For example, your SMTP host may be the same as your POP or IMAP host. If in doubt, contact your
ISP or system administrator.
- User Name: Enter the user name provided by your ISP or email provider, then click Next.
- Account Name: Enter whatever name you want to use to refer to this account, then click Next.
- Congratulations! Verify that the information you entered is correct. If necessary, verify the
information you entered with your ISP or system administrator. When you are sure that it's correct, click Finish
to set up your account.
- You see your new account listed in the left side of the Mail & Newsgroups Account Settings dialogue box.
Click OK to start using your new account.
You are now ready to retrieve messages from your account. For detailed instructions, see Getting New Messages.
[ Return to beginning of section ]
Setting Up Additional Mail and News Accounts
You use the Account Settings dialogue box to add a new account or to change information for an existing
account, including:
- mail and newsgroup server settings (for example, message deletion and download preferences)
- storage settings for message copies and folders
- your reply-to address, organisation name and signature
To add a new account or change settings for an existing account, begin from the Mail window:
-
Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account
Settings dialogue box. You can perform these tasks:
- Click headings under any account's name and modify the corresponding settings in the panel on the right.
- Click OK to save your changes.
[ Return to beginning of section ]
Changing the Settings for an Account
To view or change information for an existing mail or newsgroup account, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Click the account name in the left-hand side of the Account Settings dialogue box. You see information about
the account, such as your email address and signature file, in the right side of the dialogue box.
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Click any of these items beneath the name of an account to see the corresponding settings:
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Server Settings: The settings available depend on the type of server (IMAP, POP, or newsgroup server).
For more information, see Mail & Newsgroups Account Settings - Server
Settings.
Important: If you need to change the server type (for example, from POP to IMAP) you must first
remove the existing account. Next, you must exit Mozilla and restart it. You can then reopen the Mail &
Newsgroups Account Settings dialogue box and recreate an account with the new server type by clicking Add
Account.
- Copies & Folders: These settings determine whether to send automatic messages (blind carbon
copies) and where you want to store copies of outgoing messages, message drafts, and message templates. For
more information, see Mail & Newsgroups Account Settings - Copies
& Folders.
- Addressing: These settings allow you to override the global directory server settings specified for
all address books in the Preferences dialogue box. For more information, see Mail & Newsgroups Account Settings - Addressing.
- Offline & Disk Space (IMAP and News accounts only): These settings apply when you are working
offline (disconnected from the Internet) or need to save download time and conserve disc space. For more
information, see Offline and Disk Space Settings (IMAP) or Offline and Disk Space Settings (News).
- Disk Space (POP accounts only): This setting determines the maximum size of messages that you are
willing to download to your hard disc. For more information, see Disc Space Settings
(POP).
- Security: These settings determine which certificates are
used to digitally sign and encrypt mail messages that you send. Digital signatures allow you to identify
yourself reliably to others in mail messages that you send. Encryption helps ensure that your messages remain
private while they are in transit over the Internet. For more information, see Mail & Newsgroups Account Settings - Security.
- Click OK to save your changes.
[ Return to beginning of section ]
Reading Messages
Getting New Messages
For an IMAP account, you can retrieve new messages automatically and display them in the Inbox by opening Mail
& Newsgroups and selecting the Inbox for the IMAP account.
For a POP account, you must select the Inbox and click Get Msgs to retrieve your messages. By default, messages
from your POP account are deleted from the POP server when you retrieve them. You can change
your POP server settings to store a copy of messages on the server in addition to downloading them to your
computer.
You can also set up Mail & Newsgroups to get new messages at startup and to check for new messages at timed
intervals.
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Mail & Newsgroups icon |
The Mail & Newsgroups icon on the status bar displays a green arrow to notify you when new messages have
arrived.
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New mail notification |
To set up a mail account to automatically check for new messages, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- If you have multiple accounts, select an account and click the Server Settings category for that
account.
-
Select one or both of the following options:
- Check for new mail at startup: Select this checkbox if you want to check this account automatically
for new messages whenever you start Mail & Newsgroups. For POP accounts, Mail & Newsgroups checks for
new mail, but doesn't download new messages until you click Get Msgs or unless you choose "Automatically
download any new messages".
- Check for new messages every ___ minutes: Select this checkbox if you want to specify the number of
minutes between mail checks. You can also check for new messages at any time by clicking Get Msgs in the Mail
window.
- Click OK. Your settings take affect the next time you start Mozilla Mail & Newsgroups.
To set up Mozilla Mail & Newsgroups to play a sound or display an alert when new mail arrives, see
Mail & Newsgroups Preferences - Mail & Newsgroups.
You can always retrieve messages manually at any time. To get new messages for the selected account or
newsgroup, do one of the following:
- Click Get Msgs on the Mail toolbar.
- Open the File menu (in the Mail window) and choose Get New Messages.
To get new messages for all your mail accounts, begin from the Mail window:
- Click the triangle on the Get Msgs button in the Mail toolbar.
- Choose Get All New Messages. Mozilla Mail & Newsgroups retrieves new messages for all your mail accounts.
If you are not currently logged into one of your mail accounts, Mail & Newsgroups first prompts you to enter
your user name and password before retrieving new messages for that account. (If you have already stored your
user name and password using the Password Manager, Mail & Newsgroups doesn't prompt you for this
information.)
Note: You can also open the File menu (in the Mail window) and choose "Get New Messages for".
To get new messages for a specific mail account, begin from the Mail window:
- Click the triangle on the Get Msgs button on the Mail toolbar.
- Choose the account for which you want to retrieve mail.
Note: Mail & Newsgroups prompts you for your password the first time you retrieve messages for an
account. You can choose to have Mail & Newsgroups store your password in the Password Manager at that
time.
Password Manager can save all your user names and passwords on your own computer and enter them for you
automatically. For more information, see Using the Password
Manager.
[ Return to beginning of section ]
Choosing How You View the Mail Window
You can customise the layout of the Mail window (the window you see when you choose Mail & Newsgroups from
the Window menu):
- Open the View menu and choose Show/Hide to show or hide the Mail toolbar, search bar, or the status bar.
- Open the View menu, choose Show/Hide and then choose My Sidebar to uncheck (hide) My Sidebar.
- Expand and collapse any pane to switch between a three-pane or two-pane view. Choose a default view in the Mail and Newsgroup Preferences panel. If you change the default view,
you must exit Mail & Newsgroups and then restart Mozilla to have your changes take effect.
[ Return to beginning of section ]
Sorting and Threading Messages
To sort messages by categories such as subject, sender, date, or priority, begin from the Mail window:
- Click the appropriate column heading in the message list window. Or, open the View menu, choose Sort by and
then select the column you want to sort by.
To reorder column headings, begin from the Mail window:
- Click and drag a column heading to the left or right to reposition the column.
To group messages by threading (subject), so each message is grouped with all its responses:
- Click the thread button to the left of the Subject, Sender and Date column headings.
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Thread button |
Tip: To help you identify unread messages in a collapsed thread where you've read the parent message,
Mozilla Mail & Newsgroups underlines the parent message.
[ Return to beginning of section ]
Saving and Printing Messages
To save a mail message as a plain-text, HTML or Outlook Express file:
- In the Mail window, select the message.
- Open the File menu and choose Save As and then choose File.
- For "Save as type", choose a file type (HTML, Text, or Mail file). Choose Mail file if you want to save the
message so it can be opened by Microsoft Outlook or Outlook Express.
- Change the filename's extension to end in .html, .txt, or .eml, depending on the file type you chose in step
3.
- Choose a destination for the file and click Save.
To print a selected message:
[ Return to beginning of section ]
Controlling Images, Scripts and Plugins
By default, you can view remote images in the mail messages you receive. To avoid downloading images embedded
in web pages sent as message attachments:
- Open the Edit menu and choose Preferences.
- Under the Privacy & Security category, click Images. (If no subcategories are visible, double-click
Privacy & Security to expand the list.)
- Check "Do not load remote images in Mail & Newsgroup messages".
- Click OK to have your change take effect.
By default, JavaScript is not enabled and plugins are enabled for mail messages you receive. To change these
settings:
- Open the Edit menu and choose Preferences.
- Under the Advanced category, click Scripts & Plugins. (If no subcategories are visible, double-click
Advanced to expand the list.)
- Under "Enable JavaScript for", check "Mail & Newsgroups" to enable JavaScript for web pages viewed in
mail messages.
- Under "Enable Plugins for", uncheck "Mail & Newsgroups" to disable plugins.
- Click OK to have your changes take effect.
[ Return to beginning of section ]
Sending Messages
Composing Mail and Newsgroup Messages
You can address, compose, reply to, or send a new message by doing one of the following:
- In any Mozilla window, open the File menu and choose New, then Message.
- Click Compose on the Mail toolbar.
- While displaying a message, click Reply, Forward, or Reply All on the Mail toolbar.
- From the Address Book window, select an address and click Compose on the Address Book.
Tip: Use the Mail & Newsgroups Account Settings dialogue box to specify the HTML text editor to use
for composing messages sent from this account. (You can specify a different editor for each of your accounts.)
Select the account and check "Compose messages in HTML format" to use the HTML text editor for all messages. See
Changing the Settings for an Account for more information.
Composing messages in HTML format allows you to use different fonts, text styles (such as bold or italic) and
text colours, tables, numbered or bulleted lists and pictures in your messages. However, some recipients may only
be able to read messages composed in plain text format. If you want to use the plain-text editor occasionally, you
can hold down the Shift key while clicking the Compose or the Reply button to use the plain-text editor on an
as-needed basis.
[ Return to beginning of section ]
Using the Message Composition Window
Use the Compose window to address, compose and send mail and newsgroup messages. First specify whether you want
to compose messages in plain text or HTML in the Account Settings
Preferences panel (open the Edit menu and choose Mail & Newsgroups Account Settings).
To view the Compose window, click on the Compose button on the Mail toolbar.
The Compose window contains the following:
If you've chosen to compose messages using the HTML editor, you see an additional toolbar with text formatting
buttons similar to those in Mozilla Composer.
For help using the HTML editor, see the Formatting Your Web
Pages.
[ Return to beginning of section ]
Addressing a Message
To address a mail message:
-
Type the name in the addressing area.
If you have address autocompletion enabled (it's enabled by default), type the first
few letters of the recipient's name and wait for Mail & Newsgroups to complete the address. (Or you can type
part of the name and immediately press Enter to have Mail & Newsgroups try to complete the address.)
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If multiple addresses are displayed, select an address and press Enter.
Note: Use a comma to separate multiple addresses on the same line. Do not use a comma to separate
first or last names. For example, multiple entries might be:
user1@netscape.net,user2@netscape.net
- If you want this message to be sent from a different account, click the "From" field to select the account
you want. See Changing the Account From Which a Message is Sent for more
information.
-
If necessary, click "To" to choose a different recipient type:
- To: For primary recipients of your message.
- Cc: For secondary recipients (carbon copy).
- Bcc: For secondary recipients not identified to the other recipients, including those in the cc list
(blind carbon copy).
- Reply-To: For recipients to reply to a different email address other than the one the message is
sent from.
- Newsgroup: For posting to a newsgroup.
- Followup-To: For redirecting a newsgroup posting, so that subsequent replies go directly to the
redirected newsgroup instead of the original newsgroup.
Tip: You can quickly address a message by right-clicking the email address contained in a message you're
reading and then selecting Send Mail To from the pop-up menu.
Changing the Account From Which a Message is Sent
If you have multiple mail accounts, the account listed in the From field is based on the account (or server)
you selected when you choose to create a new message. However, Mozilla Mail & Newsgroups also allows you to
change the account a message is sent from while you're composing a message. Click the From field to view a list of
your accounts and then select the account you want. A copy of the message is saved in the Sent folder of the
account where you sent the message.
About Address Autocompletion
Address autocompletion allows you to address mail easily from the Compose window without having to search for
names or type complete names. Mail & Newsgroups automatically checks your address books and an LDAP directory server (if available) and completes the name if it finds a unique
match. It also prevents mistakes by showing all possible choices with additional information if it finds multiple
matches. Address autocompletion is enabled by default.
If you don't want to use an address that Mail & Newsgroups provides, simply press Backspace or Delete to
erase the address and then enter an alternate address.
To disable address autocompletion:
- Open the Edit menu and choose Preferences.
- Under the Mail & Newsgroups category, click Addressing. (If no options are visible, double-click Mail
& Newsgroups to expand the list).
- In the Address Autocompletion section, deselect "Local Address Books" and "Directory Server".
- Click OK.
[ Return to beginning of section ]
Selecting Message Sending Options
While you're composing a message, you can select these additional message sending options from the Options
menu:
- Select Addresses: The Select Addresses option lets you choose the recipient's email address from your
Address Books or a remote directory. To look up an address in an address book or directory, enter the first few
letters of the recipient's first or last name to start the search. Select an address and then click To:, Cc:, or
Bcc: to address your message.
- Check Spelling: Checks the spelling of the message text. You can also click Spell.
-
Rewrap: If you are composing a message using the plain-text editor, you can use the Rewrap command to
rewrap long lines of quoted text to fit the Compose window. This command rewraps selected quoted text to the
number of characters specified by the Composition preferences. This
command is primarily useful when you are replying to a message where the original message is quoted in your
reply, and the original message contains long lines.
You use the Mail & Newsgroups Account Settings command on the Edit menu to specify that you want to use
the plain-text editor for composing messages. In the Account Settings dialogue box, select the account and
uncheck "Compose messages in HTML format" to use the plain-text editor for all messages. If you only want to use
the plain-text editor occasionally, you can hold down the Shift key while clicking the Compose or the Reply
button to use the plain-text editor on an as-needed basis.
- Return Receipt: Choose this option to request a confirmation message when the recipient displays
(opens) the message. Keep in mind that the recipient may choose not to send you a return receipt. This option
lets you enable or disable return receipt requests on a per-message basis. To automatically request return
receipts for all messages you send, use the return receipts preferences. See Mail & Newsgroups Preferences - Return Receipts for more
information.
- Format: Send the message as plain text, or HTML (formatted), or both. If you choose "Auto-Detect,"
Mail & Newsgroups asks you for the format to use if it's unknown whether the recipient's mail program can
display an HTML message. The format you choose here overrides the send format you specified using the Preferences
command on the Edit menu.
- Priority: Choose a priority to indicate whether the message has lowest, low, normal, high, or highest
priority.
- Send a Copy To: Choose this if you want to file an additional copy of the sent message in a different
folder than your default Sent folder. Then select the folder you want.
- Security: Choose this to change the default security options for this message.
[ Return to beginning of section ]
Replying to a Message
To reply to a mail message:
- Select the message.
- Click Reply to respond to the sender alone.
- Click Reply All to respond to all addressees in the message.
To include the original message each time you reply to any message and to specify how to place the original
message in the reply:
- Open the Edit menu and choose Preferences.
- Under the Mail & Newsgroups category, click Composition. (If
no subcategories are visible, double-click Mail & Newsgroups to expand the list.)
- Select "Automatically quote the original message when replying".
- Specify where in the message to place your reply. "Start my reply above the quoted text" is the default.
- Click OK.
[ Return to beginning of section ]
Forwarding a Message
When you forward a message, you can specify how to place new text relative to the original text: inline
(in the body of the message; this is the default), or as an attachment.
To forward a message:
- Select the message and click Forward.
- Type the name or email address of the recipient.
- Click Send.
To set the default for forwarding messages:
- Open the Edit menu and choose Preferences.
- Under the Mail & Newsgroups category, click Composition. (If
no subcategories are visible, double-click Mail & Newsgroups to expand the list.)
- For forwarding messages, choose Inline (in the message body) or As Attachment.
- Click OK.
Tip: To override the default for forwarding a message, select the message, open the Message menu, and
choose Forward As, then choose Inline or Attachment.
[ Return to beginning of section ]
Confirming That Your Message Was Opened
You can use return receipts to notify you when a recipient has displayed (opened) your message. The recipient
must be using a mail program that supports the Message Disposition Notification (MDN) standard. Keep in mind that
the recipient may choose not to send you a return receipt, even if you've requested one. Messages you send to a
newsgroup address will not include a return receipt request, since news servers don't support this feature.
To request return receipts for all messages you send, you can enable the global Return Receipt preferences. You
also use the global Return Receipt preferences to specify how to
manage requests you receive for return receipts. You can override these global preferences for individual
accounts.
To request a return receipt on a per-message basis:
- From a Mail Compose window, open the Options menu and choose Return Receipt.
To automatically request return receipts when sending messages from each of your mail accounts:
- Open the Edit menu and choose Preferences.
- Under the Mail & Newsgroups category, click Return Receipts.
(If no subcategories are visible, double-click Mail & Newsgroups to expand the list.)
- Select "When sending messages, always request a return receipt."
- Click OK.
For more information on setting return receipt preferences, see Mail
& Newsgroups Preferences - Return Receipts.
[ Return to beginning of section ]
Saving and Editing a Message Draft
To save a mail message as a draft so you can complete it later:
To edit or send a message draft, begin from the Mail window:
- Click the Drafts folder for the account where you created the message draft.
- Click the message that you want to edit.
- In the top-right corner of the message, click the Edit Draft button.
- Edit the message as necessary.
-
Click Send to send the message or click Save to save the message so you can complete it later.
Note: Sending the message removes it from the Drafts folder.
Tip: You can also double-click the message to open it for editing. This is especially useful if the
message pane is closed.
To delete one or more unwanted message drafts, begin from the Mail window:
- Click the Drafts folder for the account where you created the message drafts.
- Select the message drafts that you want to delete.
- Click Delete in the Mail toolbar.
[ Return to beginning of section ]
Creating and Using Templates
Templates are useful for setting the default format for messages that you send regularly, such as weekly status
reports. You can save a message as a template from any window in which it is displayed, including from within a
Mail compose window.
To save a message to use as a template:
-
In the Mail window, click Compose to create a new message and then set the default font, text size, text colour,
background colour and any other default formatting you want.
Alternatively, open an existing message that already has the formatting you want.
- While displaying the message, open the File menu, choose Save As, then choose Template. The message is stored
as a template in the Templates folder for the current mail account.
To compose a message using a template:
- In the Mail window, select the Templates folder for the account where you created the message template.
- Double-click the message template to open it.
-
Edit the message, then save it (to put it in the Drafts folder) or send it.
Note: Sending the message does not remove the template from the Templates folder. The template is
preserved for future use.
To delete one or more unwanted message templates, begin from the Mail window:
- Click the Templates folder for the account where you created the message templates.
- Select the message templates that you want to delete.
- Click Delete in the Mail toolbar.
[ Return to beginning of section ]
Creating HTML Mail Messages
Using HTML in Your Messages
HTML messages can include formatted text, links, images and tables—just like a web page. However, some
recipients may not be able to receive HTML messages. Mozilla Mail & Newsgroups allows you to compose mail and
newsgroup messages using either the HTML (rich-text) formatting editor or the plain-text editor for each mail
account you have. In addition, you can choose whether your addressees should receive HTML or plain-text messages
by default and how Mail & Newsgroups should handle messages when it's not known if an addressee can receive
HTML-formatted mail.
To specify whether to use the HTML editor as the default for composing messages, begin from the Mail
window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Select the mail or newsgroup account you want to use.
- Select "Compose messages in HTML format". You see the Formatting toolbar in the Compose window. Leave this
box unchecked to use the plain-text editor for this account.
[ Return to beginning of section ]
Editing or Inserting HTML Elements
If you understand how to work with HTML source code, you can edit or insert additional HTML tags, style
attributes and JavaScript in your mail message. If you are not sure how to work with HTML source code, it's best
not to change it. To work with HTML code, use one of these methods:
- Place the insertion point where you want to insert the HTML code, then open the Insert menu and choose HTML.
In the Insert HTML dialogue box, enter HTML tags and text and then click Insert to insert your changes.
- Select the HTML source code that you want to edit, then open the Insert menu and choose HTML. In the Insert
HTML dialogue box, edit HTML tags and text and then click Insert to insert your changes.
- Select an element such as a table, named anchor, image, link, or horizontal line. Double-click the element to
open the associated properties dialogue box for that item. Click Advanced Edit to open the Advanced Property
Editor. You can use the Advanced Property Editor to add HTML attributes and JavaScript to objects.
For more information on editing HTML source code, see Using the
Advanced Property Editor.
[ Return to beginning of section ]
Choosing HTML Mail Sending Options
By default, Mail & Newsgroups prompts you before sending HTML messages when it's not known whether the
recipient's mail program can display HTML-formatted messages.
To choose sending-format options for mail messages, begin from the Mail window:
- Open the Edit menu and choose Preferences.
-
Under the Mail & Newsgroups category, click Send Format. (If
no subcategories are visible, double-click Mail & Newsgroups to expand the list.)
Note: This preference applies only to mail messages, not to newsgroup messages.
- Select the option you want and then click OK.
If while composing a message you realise that one or more recipients may not be able to receive HTML-formatted
mail, you can easily convert the message to a different format when you click Send:
- In the Compose window, open the Options menu and choose Format.
-
Select the format you want to use for sending the message from the submenu:
- Auto Detect: Mail & Newsgroups chooses the appropriate format for the message text. If it can't
determine the format, it asks you to choose a format.
- Plain Text Only: The message may not display formatting such as bold text, but all mail programs
will be able to display the message.
- Rich Text (HTML) Only: Some mail programs may have trouble displaying an HTML-formatted message.
Choose this option only if you are sure the recipient's mail program can display HTML-formatted mail.
- Plain and Rich (HTML) Text: This uses more disc space, but may be the best choice if you are not
sure whether the recipient's mail program can display HTML-formatted mail.
- When you've finished composing the message, click Send.
[ Return to beginning of section ]
Specifying Recipients for HTML Messages
You can save time by indicating whether individuals in your address books prefer to receive either HTML
messages or plain text messages.
- Open the Window menu and choose Address Book.
- Select the address book on the left and then select the individual's card on the right.
- Click Properties to display the "Card for" dialogue box.
-
In the Name tab, use the "Prefers to receive messages formatted as" drop-down list to select HTML if you know
this recipient can read HTML-formatted messages (such as messages that include links, images, or tables).
If this recipient can only read messages sent as plain text (no formatting), then choose Plain Text. If you
don't know or are not sure, choose Unknown.
If you choose Unknown, Mozilla Mail & Newsgroups determines the sending format based on the Send Format
settings for Mail & Newsgroups in the Preferences dialogue box. If Mail & Newsgroups still can't
determine the correct format, it will prompt you to choose a sending format when you send the message.
- Click OK.
[ Return to beginning of section ]
Viewing the Message Source for HTML Messages
You can quickly view the HTML and other code that generates an HTML message you've received:
- In the message list window, open the message.
- Open the View menu and choose Message Source.
[ Return to beginning of section ]
Using the HTML Mail Question Dialogue Box
The HTML Mail Question dialogue box appears when you try to send a message to someone whose mail program may
not be able to display HTML messages or when Mail & Newsgroups cannot determine whether your recipient can
display HTML messages. If you are in doubt, send the message in both HTML and plain-text formats.
[ Return to beginning of section ]
Using Attachments
Attaching a File or Web Page
To attach a file to an outgoing mail message:
-
In the Compose window, click Attach or open the File menu and choose Attach File. You see the "Enter file to
attach" dialogue box.
Tip: You can also click inside the Attachments area to attach a file.
- Type the name of the file you want to attach, or select a file from your hard drive that you want to
attach.
- Click Open. The filename appears in the Attachments area.
Tip: You can also drag and drop one or more files from your desktop into the Attachments area in the
Compose window.
To attach a web page to an outgoing mail message:
- In the Compose window, open the File menu and choose Attach Web Page.
- In the dialogue box, enter the URL of the page and then click OK. The web page URL appears in the Attachments
area.
Tip: When you are viewing a page in the Navigator browser, you can send the page to someone by opening
the File menu and choosing Send Page.
[ Return to beginning of section ]
Viewing and Opening Attachments
If you receive a mail attachment that consists of a file type that Mozilla can display (such as graphic files
and HTML files), you see the attachment displayed inline (in the body of the message). For other file
types, Mail & Newsgroups lets you open the attachment using another application, or you can save the
attachment on your hard disc.
To open the attachment, make sure you have a program on your computer that can open files of the same type as
the attachment's file format. For example, if you want to open a .DOC file, make sure you have a program on your
computer that can open .DOC files.
To open an attachment:
- Double-click the attachment you want (if there is more than one).
-
In the Downloading dialogue box, choose what you want Mozilla to do with the attachment:
- If Mozilla finds an application on your hard disc that can open the attachment, you can open the attachment
using that application. Click "Choose" to use a different application to open the attachment.
- If Mozilla can't find an application on your hard disc that can open the attachment, you can save the
attachment. You won't be able to open the attachment, but at least you can save it on your hard disc until you
can install an application that can open it.
- Click "Advanced" to add a new file type to the list of helper applications. Mozilla uses helper
applications to determine how different file types are opened by other applications from within Mozilla. For
more information, see Managing Different File Types.
- Click OK.
Note: If you are viewing your mail using an IMAP mail server, all attachments remain on the server.
[ Return to beginning of section ]
Saving Attachments
To save an attachment:
- In the right side of the message envelope, under "Attachments", select the attachment that you want to
save.
- Right-click (Control-click on Macintosh) the attachment and choose Save As from the pop-up menu.
- Choose a filename and location for the attachment on your hard disc and then click OK. Mail & Newsgroups
downloads the attachment and saves it to the specified location.
Tip: To save all attachments, right-click the first one in the attachment list and choose Save All. You
can then specify the location where you want all the attachments to be saved.
[ Return to beginning of section ]
Deleting Messages
Deleting POP or IMAP Messages
How you delete messages depends on your mail server type: POP or IMAP. Deleted POP messages are automatically
moved to the Deleted folder. IMAP users can set different options for deleting messages.
To delete messages from your Inbox or other folders, begin from the Mail window:
- In the message list, select the messages and click Delete. By default, Mail & Newsgroups moves the
selected messages to the Deleted folder.
- To delete messages permanently, open the File menu and choose Empty Deleted.
To delete messages without opening them, begin from the Mail window:
-
Open the View menu and choose Show/Hide and then uncheck Message Pane.
Alternatively, click the Message Pane handle (the ridged area centred at the bottom of the message list) to
close the message pane.
- In the message list, select the messages and click Delete.
To set deletion preferences for IMAP messages:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Locate the IMAP account you want and then click the Server Settings category under the account name.
- Select the options you want for deleting messages and click OK.
[ Return to beginning of section ]
Moving Messages To and From the Deleted folder
If you use a POP server to deliver your mail, or if you set up IMAP to use the Deleted folder, follow these
steps to delete messages from your Inbox or other folders:
- In the message list, select the messages you want to delete.
- Click Delete. Mail & Newsgroups moves the messages to the Deleted folder.
To recover messages from the Deleted folder:
- Click the Deleted folder.
- Select the messages you want to recover and drag them to another folder.
To delete messages permanently:
- Open the File menu and choose Empty Deleted.
[ Return to beginning of section ]
Using Address Books
About Address Books
Address books store email addresses and contact information for people you typically send mail to, such as
colleagues, friends and family. Mozilla Mail & Newsgroups provides you with two address books: the Personal
Address Book and the Collected Addresses Book—and you can create additional address books as well. You can
also import address books from other mail programs and previous versions of Mozilla. The contents of these address
books are stored locally on your hard disc.
Your address book may also list email addresses from an LDAP directory, which is located on an LDAP directory
server. The directory server stores email addresses of people that are not included in your locally-stored address
books. The Lightweight Directory Access Protocol (LDAP) is an industry-standard method for accessing Internet or
intranet directory services such as corporate address books.
Personal Address Book
Use the Personal Address Book to add specific names of your choice. You can create mailing lists and edit
individual address entries.
Collected Addresses
By default, the Collected Address Book automatically collects the email addresses contained in outgoing mail
messages. Addresses from outgoing messages are stored in the Collected Address Book as soon as you click Send. The
Collected Address Book can also save the sender's address in each incoming message. To enable this feature, you
must change the preferences for email address collection. The
preferences also let you choose which types of addresses you want to collect (only addresses from mail messages or
addresses from both mail and newsgroup messages).
LDAP Directory (if available)
An LDAP directory (also known as an address lookup service) stores email addresses of recipients who are not in
your locally-stored address books. LDAP directories offer you access to large, centrally maintained databases of
email addresses, which is especially useful with address autocompletion.
Automatic address collection is enabled by default. To change automatic address collection settings, begin in
the Mail window:
- Open the Edit menu and choose Preferences.
- Under the Mail & Newsgroups category, click Addressing. (If no subcategories are visible, double-click
Mail & Newsgroups to expand the list.)
-
Under Email Address Collection, choose whether you want to:
- Use this feature for incoming or outgoing messages, or both.
- Use this feature for newsgroup messages.
- Limit the size of the Collected Address book. The default size is 700 cards. If you add a new card that
exceeds the limit, the oldest card is removed and the new card is added, keeping the total number of cards the
same.
- Click OK.
Opening the Address Book Window
To open the Address Book window:
-
Open the Tasks menu and choose Address Book, or click the Address Book icon in the lower-left corner of any
Mozilla window.
 |
|
Address Book icon |
Changing the Address Book Window Display
To customise how the Address Book window and the cards are displayed:
- Open the Window menu and choose Address Book. You see the Address Book window.
-
In the Address Book window, open the View menu and choose from the following display options:
- Choose Show/Hide and then select the item you wish to uncheck (hide) or check (show).
- Choose Show Name As and then select how you want card names displayed (first/last, last/first, or Display
Name).
- Choose Sort by and then select a sort option.
[ Return to beginning of section ]
Adding Entries to Your Address Books
You can use any of the following ways to add entries to your address books:
- Click a name in the From or recipient fields (for example, To or Cc) in a message you've received and then
select "Add to Address Book" from the drop-down list.
- In the Address Book window, click New Card to create a new address book card.
- Open a message, which automatically adds the sender's address to your Collected Addresses Book (if
enabled).
- In the Address Book window, copy entries to another address book by selecting the entries and dragging them
over the name of the address book you want to copy them to.
[ Return to beginning of section ]
Creating a New Address Book
Mozilla Mail & Newsgroups provides a default personal address book, but you can create additional address
books.
To create a new address book:
-
Click the Address Book icon in the lower-left corner of any Mozilla window, or open the Window menu and choose
Address Book. You see the Address Book window.
 |
|
Address Book icon |
- In the Address Book window, open the File menu, choose New and choose Address Book. You see the New Address
Book dialogue box.
- Type the name of the new address book and click OK.
[ Return to beginning of section ]
Creating a New Address Book Card
Address book cards can be used to store names, postal addresses, email addresses, phone numbers and information
such as whether the addressee prefers to receive plain-text or HTML-formatted messages.
To create an address book card for an individual:
- Click the Address Book icon in the lower-left corner of any Mozilla window, or open the Window menu and
choose Address Book.
- Click New Card. (If you have multiple address books, select the one to which you want to add a card.)
-
Each New Card dialogue box has three tabs:
Tip: To quickly add entries to your address book, click any email address in messages you receive and
select Add to Address Book from the drop-down list. The New Card dialogue box appears where you can complete the
information.
Viewing or Editing Card Properties
To view or edit the properties for an individual card:
- Select the card from the list of entries in the Address Book window.
- Click Properties.
[ Return to beginning of section ]
Creating a Mailing List
If you regularly send messages to a group of recipients, you can quickly address a message by using a mailing
list that contains the names you want.
To create a mailing list and add it to your address book:
- In the Address Book window, click New List.
-
Enter the following information in the Mailing List dialogue box:
- Click the drop-down list at "Add to" to choose an address book in which to store the list.
- List name: When you enter the list name in the "To" field of a message, everyone on the list receives your
message.
- List nickname: Alias (or shortcut) for the list name.
- Description: Appears after the list name in the address line of the Compose window.
- Type email addresses to add them to the mailing list.
- Click OK.
In the left side of the Address Book window, the mailing list appears underneath the address book you added it
to.
[ Return to beginning of section ]
Editing a Mailing List
Mailing lists are stored in the address book in which you created them.
To remove a member from the list, begin from the Mail window:
- Open the Window menu and choose Address Book.
- Expand the address book containing your mailing list by clicking the small triangle beside the address book
title.
- Highlight the mailing list by clicking its name. The list members appear to the right of the mailing list
name.
- Click the entry you wish to delete.
- Click the Delete button.
To add members to a mailing list:
- Open the Window menu and choose Address Book.
- Expand the address book containing your mailing list by clicking the small triangle beside the address book
title.
- Highlight the mailing list by clicking its name.
- Click Properties.
- Add or remove entries as necessary.
- Click OK when you are done.
[ Return to beginning of section ]
Searching Address Books and Directories
Mozilla Mail & Newsgroups lets you quickly search an address book or directory by name or email address, or
use a combination of criteria to perform a thorough search through an address book or directory.
To quickly search an address book or directory for a name or email address, begin from the Address Book
window:
- In the Address Book window, in the list of address books, select the address book or directory that you want
to search.
-
In the "Name or Email contains:" field, type the name or email address that you want to find. You can type only
part of the name or email address, or you can type the exact text that you want to find.
As soon as you stop typing, Mozilla Mail & Newsgroups displays only those entries where the name or email
address contains the search text you entered.
- Click Clear to erase the search text and show all entries.
Searching for Specific Entries
You can search address books or directories for specific entries. If you are not already viewing the Advanced
Address Book Search dialogue box, begin from the Address Book window:
- Open the Tools menu and choose Search Addresses. You see the Advanced Address Book Search dialogue box.
- Next to "Search in", choose the address book or directory through which you want to search.
- Select the matching option Mail & Newsgroups uses to search for entries either that match all or at least
one of the conditions (criteria) that you choose.
- Click More to add criteria and Fewer to remove them.
- Click Search to begin, or click Clear to reset your entries. The search results appear in lower part of the
dialogue box.
- To sort the entries in a different order, click the column that you want to sort by.
- To view the card for an entry, select the entry and click Properties.
- To compose a message to selected recipients, select one or more entries and click Compose.
[ Return to beginning of section ]
Importing Address Books
If you have a Mozilla 6 address book from another user profile or computer, or if you have an address book from
a previous version of Mozilla Communicator or another mail program, you can import its entries into the Address
Book window as a new address book. Keep in mind that when you upgrade a user profile from an earlier version of
Mozilla, your address books are automatically included, so there's no need to import them.
You can import address book from Communicator, Mozilla 6, Eudora, Outlook, Outlook Express or text files (LDIF,
tab-delimited (.tab), comma-separated (.csv), or text (.txt) formats). When you import an address book, Mail &
Newsgroups creates a new address book with the imported entries.
You can also import mail messages and settings from Communicator, Eudora, Outlook
and Outlook Express.
To import an address book, begin from the Mail window:
- Open the Tools menu and choose Import. You see the Mail Import Wizard.
-
Follow the instructions to import address books.
Tip: Communicator address book files (pab.na2) are stored in your user profile directory (for example,
C:\Program Files\Mozilla\Users, where \Users contains the user profiles directories).
[ Return to beginning of section ]
Exporting Address Books
You can export a Mozilla address book if you later want to import it into another user profile, move it to
another computer, or use it with another program that can import address books. You can export an address book to
one of these file formats: Mozilla (.ldif), tab-delimited (.tab), comma-separated (.csv), or text (.txt)
formats.
To export an address book, begin from the Address Book window:
- Select the address book that you want to export.
- Open the Tools menu and choose Export.
- In the Export Address Book dialogue box, browse to the location where you want to save the address book
file.
- Choose the file format for the exported address book (.ldif, comma-separated, or tab-delimited).
- Enter a name for the address book file. Be sure to include the appropriate file extension (.ldif, .csv, .tab,
or .txt).
- Click Save.
[ Return to beginning of section ]
Adding and Removing LDAP Directories
Adding an LDAP directory to your address book allows you to search the directory for email addresses and other
contact information. You can also use the directory for address autocompletion when addressing mail messages.
You typically add or remove LDAP directories using instructions provided by your system administrator. Check
with your system administrator for the information you will need in order to add a new directory to your address
book.
To add a new directory, begin from the Address Book window:
- Open the File menu, choose New and then choose LDAP Directory. You see the Directory Server Properties
dialogue box.
-
Type the following information in the Directory Server Properties dialogue box General tab:
- Name: Enter the name of the directory service (for example, InfoSpace Directory).
- Host Name: Enter the name of the server, such as ldap.infospace.com.
- Base DN: This setting is used to set the Base Distinguished Name. Enter codes to restrict searching
to a specific country or organisation. For example, c=JP restricts the search to Japan only. Base DN also
specifies the organisation to search on within the directory (for instance, o=Mozilla Communications
Corporation, c=US).
- Port Number: Enter the port number for the LDAP server. The default is 389.
- Bind DN: The distinguished name that is used to authenticate (log in) to the LDAP server. If left
blank, the LDAP server binds anonymously.
- Use secure connection (SSL): Choose this setting if your LDAP server supports secure (encrypted)
connections. If you are unsure, contact your system administrator.
- Click the Advanced tab to configure LDAP directory server settings.
-
Type the following information:
- Don't return more than _ results: This setting lets you limit the number of autocompletion matches
returned by the directory server. Enter the maximum number of email address matches to display for
autocompletion.
-
Scope: Defines the limits of the search. Choose one of the following:
- One Level: Retrieves matching entries by searching the base DN and one level below the base
DN.
- Subtree: Retrieves matching entries by searching the base DN in addition to all levels below the
base DN. This is the least restrictive search.
- Search Filter: Enter the search filter to apply to matching results that are within the specified
scope of the search.
- Click OK to close the Directory Server Properties dialogue box.
The directory you added appears in the list of address books in the Address Book window.
To delete a directory server, begin from any Mozilla window:
- Open the Edit menu and choose Preferences. You see the Preferences dialogue box.
- Under the Mail & Newsgroups category, select Addressing. (If no subcategories are visible, double-click
Mail & Newsgroups to expand the list.)
- Under Address Autocompletion on the right side of the dialogue box, click Edit Directories.
- In the LDAP Directory Servers dialogue box, select the directory that you want to delete and click
Delete.
- Click OK, then click OK again to close the Preferences dialogue box.
For information on downloading or synchronising a directory for offline use so that you can search it or use it
for address book autocompletion while working offline, see Downloading Directory
Entries for Offline Use.
Directory Server Settings
If you are not already viewing the Directory Server Settings dialogue box, begin from the Mail window:
- Open the Window menu and choose Address Book.
- In the list of address books, select a directory.
- Click Properties.
General Tab
- Name: The name of the directory service (for example, InfoSpace Directory).
- Host Name: The name of the server, such as ldap.infospace.com.
- Base DN: The Base Distinguished Name. Codes entered here restrict searching to a specific country or
organisation. For example, c=JP restricts the search to Japan only. Base DN also specifies the organisation to
search on within the directory (for instance, o=Mozilla Communications Corporation, c=US).
- Port Number: Enter the port number for the LDAP server. The default is 389.
- Bind DN: The distinguished name that is used to authenticate (log in) to the LDAP server. If left
blank, the LDAP server binds anonymously.
- Use secure connection (SSL): Choose this setting if your LDAP server supports secure (encrypted)
connections. If you are unsure, contact your system administrator.
Advanced Tab
- Don't return more than _ results: This setting lets you limit the number of autocompletion matches
returned by the directory server. Specify the maximum number of email address matches to display for
autocompletion.
-
Scope: Defines the limits of the search:
- One Level: Retrieves matching entries by searching the base DN and one level below the base DN.
- Subtree: Retrieves matching entries by searching the base DN in addition to all levels below the
base DN. This is the least restrictive search.
- Search Filter: Specifies the search filter to apply to matching results that are within the specified
scope of the search.
[ Return to beginning of section ]
Organising Your Messages
Creating a Folder
To create a message folder, begin from the Mail window:
- Open the File menu, choose New and then Folder. You see the New Folder dialogue box.
- Type the name of the folder.
- Click the drop-down list and choose a folder location and click OK. Your new folder appears in your Mail
Folders list.
[ Return to beginning of section ]
Renaming a Folder
To rename an existing folder, begin from the Mail window:
- Select the folder you want to rename.
- Open the File menu and choose Rename Folder. You see the Rename Folder dialogue box.
- Type the new name and click OK.
Note: If you rename a folder that you've been using to store filtered
messages, the filter will automatically update to use the renamed folder.
[ Return to beginning of section ]
Moving or Copying a Folder
You can copy a folder and its contents to another mail account, or move a folder within the same mail
account.
To move or copy a folder, begin from the Mail window:
- Select the folder you want to move or copy.
-
Do one of the following:
- To move the folder under another folder within the same account, drag the folder over the name of the other
folder. The folder you moved becomes a subfolder of the other folder.
- To copy the folder to another account, drag the folder over the name of another account.
- To copy the folder under another folder in another account, drag the folder over the name of another folder
in another account. The folder you copied becomes a subfolder of the other folder.
[ Return to beginning of section ]
Filing Messages in Folders
You can move messages from one folder to another by using either of these methods:
To copy a message from one folder to another:
- Select the message and right-click to display the pop-up menu.
- Select "Copy To" and then select the destination account and folder from the drop-down list.
Tip: Alternatively, you can copy a message between folders by holding down the Shift key while dragging
the message from the message list over another folder.
[ Return to beginning of section ]
Sharing Folders With Other Users (IMAP Only)
Users with IMAP mail accounts can share mail folders with other users on the same network. Sharing folders
allows several users to see and work with the same messages, similar to a newsgroup. To use shared folders, your
IMAP mail server must support Access Control List (ACL) management. Check with your system administrator or help
desk if you are not sure that your IMAP mail server supports shared folders.
To share a mail folder with other users on your network, or to view sharing information for a folder, begin
from the Mail window:
-
Within an IMAP account, select a folder that you want to share, or select a folder whose sharing privileges you
want to view.
Folders listed under Local Folders, or folders listed under a POP mail account cannot be shared.
- Open the Edit menu and choose Folder Properties.
- Click the Sharing tab.
-
Click Privileges. You may be prompted to enter your network user name and password.
The Privileges button is only available if the IMAP mail server allows you to set folder sharing privileges.
If this button is not available, you can view the folder sharing privileges for this folder but cannot change
them.
-
Follow the instructions on the screen to add users and to set their folder access privileges.
- Read privileges: Users can read messages and copy their contents, but they cannot modify or delete
messages, or copy messages into the folder. Users can flag messages as read or unread. See Marking or Flagging Messages for instructions on flagging messages.
- Read and Write privileges: In addition to Read privileges, users can modify and delete messages.
Users can also copy or move messages into the folder.
- Manage privileges: In addition to Read and Write privileges, users can add and remove users and
change their folder permissions.
- Click OK to confirm your changes.
- Click OK to close the Folder Properties dialogue box.
In the list of folders for your mail account, a shared folder displays a distinctive folder icon to indicate
that it is shared.
To send a message that tells others how they can subscribe to your shared folder, begin from the Mail
window:
- Select the shared folder.
- Right-click to display a pop-up menu and choose Copy Folder Location.
- Click Compose to display a Mail compose window.
- Click in the message body, open the Edit menu and choose Paste.
-
Address the message, type a subject and type the message text. Tell message recipients that they can subscribe
to the shared folder by clicking the link you pasted into the message.
Only message recipients who share the same network will be able to subscribe to your shared folder.
- Click Send.
Subscribing to a Shared Folder
Subscribing to a shared folder is similar to subscribing to a newsgroup. To subscribe to a shared folder, begin
from the Mail window:
- Open the File menu and choose Subscribe. You see the Subscribe dialogue box.
- If necessary, click the Account drop-down list to choose another IMAP mail account.
- Select the folder that you want to subscribe to.
- Click Subscribe or click in the Subscribe column next to the folder. You see a checkmark next to each folder
to which you subscribe. Click Unsubscribe to cancel a selection.
- Click OK. The list of your subscribed folders appears in the Mail window.
[ Return to beginning of section ]
Labelling Messages
You can apply labels to messages to help you organise and prioritise them. You can apply a standard colour and
text label to messages, or you can customise the label colours or label text to suit your needs.
One powerful way to use labels is to set up a message filter to automatically label incoming messages from a
specific sender. For example, you can set up a message filter so that incoming messages from your boss are
labelled "Important" and appear in red. See Creating Message Filters for more
information.
Applying a Label
To apply a label to a message, begin from the Mail window:
- Select the message you want to label.
- Open the Message menu and choose Label.
- Choose the label you want to apply from the list.
The message header changes to the label colour you chose. To see the label text, you must display the Label
column in the Mail window.
Tip: To quickly label messages or remove a label, select one or more messages and press 1, 2, 3, 4 or 5
on your keyboard. Press 0 to remove a label.
To display the Label column, begin from the Mail window:
- Click the Show/Hide Columns icon
and
select Label from the list.
Note: Message labels apply on a per-account basis. For example, if you move or copy a labelled message
to another mail account, the label is not preserved. Similarly, if you forward a labelled message to another
recipient, the label is not preserved. For IMAP mail accounts, if your IMAP server supports user-defined keywords,
message labels will persist when you log in to your mail account from a different location.
[ Return to beginning of section ]
Customising Labels
You can customise label colours or text to suit your needs.
To customise labels, begin from the Mail window:
- Open the Edit menu and choose Preferences. You see the Preferences dialogue box.
- Under the Mail & Newsgroups category, click Labels. (If no subcategories are visible, double-click Mail
& Newsgroups to expand the list.)
- Edit the label text, or replace it with your own label text. The label can be up to 32 characters long.
- To change the label colour, click the colour chip next to that label and select a new colour.
- Click OK.
Your changes are immediately applied to all labelled messages in all your mail accounts.
Tip: To restore the default label text and colours, follow the steps above to display the label settings
and click Restore Defaults.
[ Return to beginning of section ]
Sorting Messages by Label
To sort messages by label, begin from the Mail window:
- To display the Label column if it is hidden, click the Show/Hide Columns icon
and select Label from the list.
- Click the Label column to sort messages by label and within each label type, to sort messages by date.
[ Return to beginning of section ]
Removing Labels
To remove a message label, begin from the Mail window:
- Select one or more labelled messages.
- Open the Message menu and choose Label.
- Choose "None" for the message label.
[ Return to beginning of section ]
Marking or Flagging Messages
You might want to mark a message you've read as unread if you later want to re-read the message or respond to
it.
To mark a message as unread, begin from the Mail window:
- Select a Mail or Newsgroup folder to display its messages.
- Click in the Read column of each message you want to mark as unread. Messages marked as unread display a
symbol in the Read column. Messages marked as read
display a
symbol in the Read column. If the Read column is
not visible, click the Show/Hide Columns icon
and select Read from the list.
 |
|
Read column |
You can flag messages that you later want to download for offline use.
To flag messages, begin from the Mail window:
- Select a Mail or Newsgroup folder to display its messages.
- Click in the Flag column of each message you want to download. A flag
appears where you clicked to indicate that the message has been flagged. If the Flag column is
not visible, click the Show/Hide Columns icon
and select Flag from the list.
 |
|
Flag column |
[ Return to beginning of section ]
Using Message Views
[content to be added.]
Creating a Custom View
[content to be added.]
[ Return to beginning of section ]
Creating Message Filters
Message filters allow you to manage and organise your messages. You can create message filters that Mozilla
Mail & Newsgroups uses to automatically perform certain actions on incoming messages based on criteria you
specify. For example, you can create a message filter that automatically moves incoming messages to a particular
folder. Message filters operate on a per-account basis.
If you are not already viewing the Message Filters dialogue box, begin from the Mail window:
- Open the Tools menu and choose Message Filters. You see the Message Filters dialogue box.
- If you have multiple mail accounts, choose the one to which you want to apply the filter.
- Click New. You use the Filter Rules dialogue box to specify the types of messages to act on and the action
you want the filter to perform.
- Type a name for the filter.
- Select the matching option you want Mail to use: "all of the following conditions" (criteria) you
choose, or "at least one" of the conditions.
-
Use the drop-down lists to choose the search criteria (for example, "Subject", "Sender", "contains", "doesn't
contain") and then type the text or phrase you want to match.
Tip: To search for messages that contain a header not listed in the first drop-down menu (for example,
if you want to search for messages that include the header Resent-From), choose Customise and type the header
you want to search for. Mozilla Mail & Newsgroups adds your custom header to the drop-down list, so you can
then choose it to search for matching entries. Make sure you enter the custom header correctly, since Mail will
only find entries that exactly match what you type.
- Click More to add criteria and Fewer to remove them.
-
Use the drop-down list to choose the action you want the filter to perform on the messages (for example, Move to
Folder).
Tip: To automatically label incoming messages, choose "Label the message" from the drop-down list.
- Choose a destination folder in which to store the messages, or create a new folder.
- Click OK to confirm your settings.
- Click OK in the Message Filters dialogue box. The filter begins filtering incoming messages as soon as you
click OK.
To manage your filters, begin from the Mail window:
- Open the Tools menu and choose Message Filters. You see the Message Filters dialogue box.
- If you have multiple mail accounts, choose the one to which you want to apply the filter.
-
Choose from the following:
- Click OK when you are done managing your filters. If you created a new filter, it begins filtering incoming
messages as soon as you click OK.
Note: If you delete a folder that you've been using to store filtered messages, the filter will no
longer work. Incoming messages that match the filter criteria will appear in your Inbox. If you rename or move the
folder, the filter will automatically update to use the renamed or moved folder.
Tip: Filters don't apply to existing messages. If you have existing messages that you want to move to
another folder, you can search for those messages and then file them into the other
folder.
[ Return to beginning of section ]
Filtering Messages From a Specific Sender
You can quickly create a filter for messages from a particular sender. For example, if you want to
automatically move all incoming messages from your child's teacher into a folder called "School", you can quickly
set up a filter to do this.
To create a filter for messages from a specific sender, begin from the Mail window:
- Select a message from a specific sender.
- Open the Message menu and choose Create Filter From Message. You see the Filter Rules dialogue box. Using the
sender's email address, Mozilla prefills the filter name, the filter matching criteria and the filter action
(Move to folder).
- Choose a destination folder in which to store the incoming messages from the specified sender, or create a
new folder.
- Click OK to confirm your settings. You see the Message Filters dialogue box,
where you can create, delete, or edit message filters.
- Click OK. The filter begins filtering incoming messages from the specified sender as soon as you click
OK.
[ Return to beginning of section ]
Searching Through Messages
Mozilla Mail & Newsgroups lets you quickly find text in a single message, search messages by subject or
sender, or use a combination of criteria to perform a thorough search through all messages in a specific mail
folder, newsgroup or account.
To locate text in a single message, begin from the Mail window:
- Select the message, open the Edit menu and choose Find in This Message.
- Type the text that you want to locate in the dialogue box.
- Click Find to locate the first occurrence of the text.
- Continue clicking Find to locate additional occurrences, or click Cancel when you are done.
- Choose Find Again from the Edit menu to continue searching for the text throughout the rest of the
message.
To quickly search for messages in a selected folder by subject or sender, begin from the Mail window:
-
To the right of "Subject or Sender contains:", type the subject text or sender name that you want to find. You
can type only part of the subject or sender, or you can type the exact word or name that you want to find.
As soon as you stop typing, Mozilla Mail & Newsgroups displays only those messages in the selected folder
where the subject or sender contains the search text you entered.
- Click Clear to erase the search text and show all messages in the selected folder.
Searching for Specific Messages
You can search mail folders or newsgroups for specific messages. If you are not already viewing the Search
Messages dialogue box, begin from the Mail window:
- Open the Tools menu and choose Search Messages. You see the Search Messages dialogue box.
- Next to "Search for messages in", choose the account, newsgroup, or folder through which you want to
search.
- Select "Search subfolders" to include all subfolders in the search.
- Select which matching option Mail & Newsgroups will use to search for messages that match either all or
at least one of the conditions (criteria) that you choose.
-
Use the drop-down lists to indicate the search criteria (for example, "Subject" and "contains") and then type
the text or phrase that you want to match.
Tip: To search for messages that contain a header not listed in the first drop-down menu (for example,
if you want to search for messages that include the header Resent-From), choose Customise and type the header
you want to search for. Mozilla Mail & Newsgroups adds your custom header to the drop-down list, so you can
then choose it to search for matching entries. Make sure you enter the custom header correctly, since Mail will
only find entries that exactly match what you type.
- Click More to add criteria and Fewer to remove them.
-
Click Search to begin, or click Clear to reset your entries. The search results appear in lower part of the
Search Messages dialogue box.
- To open a message so you can read it, select the message and click Open, or double-click the message.
- To sort the messages in a different order, click the column that you want to sort by.
- To move or copy a message in the Results area to another folder, select the message and then choose the
destination folder from the File drop-down list. If the destination folder is within the same account, the
message is moved to that folder. If the destination folder is within a different account, the message is copied
to that folder.
- To delete a message in the Results area, select the message and then click Delete.
- To open the folder where the message is stored, select the message and click Open Message Folder.
[ Return to beginning of section ]
Controlling Junk Mail
[content to be added.]
Using Junk Mail Controls
[content to be added.]
[ Return to beginning of section ]
Importing Mail from Other Programs
This section describes how to import mail messages and settings from Mozilla Communicator, Outlook, Outlook
Express and Eudora. To import address books from these programs, see Importing
Address Books.
Importing Mail Messages
To import mail messages from Mozilla Communicator, Outlook, Outlook Express or Eudora, begin from the Mail
window:
- Open the Tools menu and choose Import. You see the Import Wizard.
- Follow the instructions to import mail messages.
For Mozilla Communicator, the wizard imports a copy of all Communicator mail folders included under Local
Folders. Imported mail is added as a new folder under Local Folders in the Mail window. (The Communicator mail
folders still remain in their original location.)
[ Return to beginning of section ]
Importing Mail Settings
To import mail settings from Outlook, Outlook Express or Eudora, begin from the Mail window:
- Open the Tools menu and choose Import. You see the Import Wizard.
- Follow the instructions to import mail settings.
[ Return to beginning of section ]
Getting Started With Newsgroups
Subscribing to Newsgroups
If you have set up an account on a newsgroup server, you can join (subscribe) to
newsgroups (also called discussion groups).
To subscribe to a newsgroup, begin from the Mail window:
- Open the File menu and choose Subscribe. You see the Subscribe dialogue box.
- If necessary, click the Account drop-down list to choose another newsgroup account.
- Select a newsgroup. To select more than one newsgroup, Ctrl+click (Windows and Linux) or Command+click
(Macintosh OS) each additional newsgroup.
- Click Subscribe or click in the Subscribe column next to the newsgroup. You see a checkmark next to each
newsgroup to which you subscribe. Click Unsubscribe to cancel a selection.
- Click OK. The list of your subscribed newsgroups appears in the Mail window.
If you are an IMAP mail user, you can also subscribe to message folders located on an IMAP server. (Your Inbox
is a type of message folder.) Follow the instructions above for subscribing, but select an account from the
Account drop-down list. For more information on sharing folders and subscribing to folders, see Sharing Folders With Other Users (IMAP Only).
[ Return to beginning of section ]
Reading Newsgroup Messages
When you open your newsgroup server, you see the list of newsgroups to which you subscribe. The server
downloads the headers of new messages in each newsgroup.
To read newsgroup messages, begin from the Mail window:
- Double-click a newsgroup server icon to see its newsgroups. (If there are no newsgroups, you may need to
subscribe to one.)
- Click a newsgroup name to see its messages.
- Click a message to read it. Click the thread button to display all the responses below the original message.
You can click any header to display its message. You can start a new thread or
post a message in response.
[ Return to beginning of section ]
Posting Newsgroup Messages
To start new threads (discussions):
- From the list of your subscribed newsgroups in the Mail window, select a newsgroup.
- Click Compose.
- Compose your message and click Send to post it.
- Click Get Msgs to see your posting on the newsgroup.
[ Return to beginning of section ]
Contributing to Ongoing Discussions
To post a response to the newsgroup:
- In the message list, select a message to reply to.
- Click Reply.
- Compose your message and click Send to post it.
To reply to an individual as well as post a response to the group:
- In the message list, select a message to reply to.
- Click Reply All.
- Compose your message and click Send to post it.
To redirect a posting to another newsgroup:
- Click Reply and choose "Followup-To" from the "Newsgroup" drop-down list. Subsequent responses will be posted
to the newsgroup you enter.
[ Return to beginning of section ]
Monitoring Threads
To monitor unread messages in threads that are of interest to you:
- Select a message in a thread.
- Open the Message menu and choose Watch Thread.
- If you want to monitor additional threads, repeat steps 1 and 2 for messages in additional threads.
- When you're ready to monitor messages in these threads, open the View menu, choose Messages and then choose
Watched Threads with Unread. Mozilla Mail & Newsgroups only displays the watched threads that contain unread
messages.
- Open the View menu, choose Messages and then choose All to return to viewing all messages in the
newsgroup.
To ignore a message thread:
- Select a message in the thread.
- Open the Message menu and choose Ignore Thread. Mozilla Mail & Newsgroups marks all messages in the
thread as read and new replies posted to the thread will appear as read.
- To view ignored threads, open the View menu, choose Messages and then choose Ignored Threads.
[ Return to beginning of section ]
Removing a Newsgroup
To remove a newsgroup from your list:
- Select the newsgroup icon and press Delete.
[ Return to beginning of section ]
Adding a Newsgroup Server
If the newsgroup you want to subscribe to is on a different server, you must first set up access to that
server.
To set up an additional newsgroup server, open the File menu in the Mail window and choose New, then
Account.
- Using the Account Wizard, indicate that the new account you want to set up is a newsgroup account.
Once you've set up access to the new server, you can subscribe to newsgroups
on that server. In the Mail window, open the File menu and choose Subscribe.
[ Return to beginning of section ]
Working Offline
Setting Up Mozilla Mail & Newsgroups to Work Offline
Mozilla Mail & Newsgroups' offline feature lets you download your mail and read it offline (while
disconnected from the Internet). If you use a dial-up (modem) connection to access your mail and you want to
reduce the time you are connected, or, if you need to temporarily disconnect from your company's network while
travelling or switching locations, you can download your mail so that you can read it offline. The offline feature
can automatically download incoming messages and then later send all your outgoing messages when you
reconnect.
If you occasionally want to work offline, Mozilla Mail & Newsgroups lets you easily:
- Download your Inbox for offline use.
- Download an individual folder for offline use.
- Download only selected or flagged messages for offline use.
- Download directory entries in your address book for offline use.
If you frequently work offline, Mozilla Mail & Newsgroups also lets you:
- Set up one or more of your accounts for offline use.
- Set offline and disc space preferences for each account.
- Select the folders and newsgroups that you want to view offline.
[ Return to beginning of section ]
Downloading Your Inbox for Offline Use
You can tell Mozilla Mail & Newsgroups to automatically download your Inbox messages for offline use.
Later, when you go back online, Mozilla Mail & Newsgroups automatically synchronises your Inbox messages with
the server.
To automatically download your Inbox for offline use, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- In the left side of the dialogue box, under the name of the account you want to use offline, select Offline
& Disc Space. (This category is not available for POP accounts.)
- Check the box labelled "Make the messages in my Inbox available when I am working offline".
- Click OK.
- In the folder pane, under the name of the account you want to use offline, click any folder other than the
Inbox. For example, click the Sent or the Drafts folder. Then click the Inbox folder to start downloading its
messages.
- Once downloading is complete, click the Online/Offline indicator
in the lower right corner of the Mail window (to the left of the Cookie icon) to go
offline.
Mozilla Mail & Newsgroups automatically downloads all messages in your Inbox so you can read and respond to
them while working offline. After disconnecting, Mozilla Mail & Newsgroups remains open so you can continue to
work with your messages.
To reconnect to the Internet so you can work online:
- Click the Online/Offline indicator
in the lower
right corner of the Mail window (to the left of the Cookie icon) to go back online.
When you go back online, Mozilla Mail & Newsgroups automatically synchronises your Inbox messages with the
server, by replicating any changes you made while working offline.
Tip: Mozilla Mail & Newsgroups saves any messages that you send while working offline in the Unsent
Messages folder under Local Folders. To have Mozilla Mail & Newsgroups automatically send your unsent messages
when you reconnect, use the Preferences command on the Edit menu to change the offline preferences for all your accounts.
[ Return to beginning of section ]
Downloading an Individual Folder for Offline Use
To download a specific folder for offline use, begin from the Mail window:
- In the left side of the Mail window, select the folder that you want to download for offline use.
- Open the Edit menu and choose Folder Properties. You see the Properties dialogue box.
- Click the Offline tab.
- Check "Select this folder for offline use".
- Click Download Now if you want to immediately begin downloading the folder's messages. Alternatively, you can
continue working and when you are ready to go offline, proceed to the next step.
- Click the Online/Offline indicator
in the lower
right corner of the Mail window to go offline.
- In the Work Offline dialogue box, click Download.
Mozilla Mail & Newsgroups automatically downloads all messages in the selected folder so you can read and
respond to them while working offline. After disconnecting, Mozilla Mail & Newsgroups remains open so you can
continue to work with your messages.
Note: Message headers that have been downloaded for reading offline display a darker grey envelope or
newsgroup icon.
To reconnect to the Internet so you can work online:
- Click the Online/Offline indicator
in the lower
right corner of the Mail window (to the left of the Cookie icon) to go back online.
Mozilla Mail & Newsgroups automatically synchronises the offline folders with the server, by replicating
any changes you made while working offline.
Tip: Mozilla Mail & Newsgroups saves any messages that you sent while working offline in the Unsent
Messages folder under Local Folders. When you reconnect, choose Send Unsent Messages from the File menu to send
all your saved messages at once. To have Mozilla Mail & Newsgroups automatically send your unsent messages
when you reconnect, use the Preferences command on the Edit menu to change your offline preferences.
[ Return to beginning of section ]
Downloading Selected or Flagged Messages for Offline Use
To download selected messages for offline use, begin from the Mail window:
- Select a Mail or Newsgroup folder to display its messages.
-
Select the messages you want to download, as follows:
- To select a group of adjacent messages, click the first message and then Shift-click to select the last
message in the group.
- To select messages anywhere in the message list, hold down the Ctrl key (Windows and Linux) or the Command
key (Macintosh OS) and click each message.
- Open the File menu, choose Offline and then choose Get Selected Messages from the submenu. Mozilla Mail &
Newsgroups downloads the selected messages.
- Once downloading is complete, click the Online/Offline indicator in the lower right corner of the Mail window
(to the left of the Cookie icon) to go offline.
To download flagged messages for offline use, begin from the Mail window:
- Select a Mail or Newsgroup folder to display its messages.
- Click in the flag column of each message you want to download. A flag appears where you clicked to indicate
that the message has been marked. If the flag column is not visible, click the Show/Hide Columns icon
and select Flag from the list.
- Open the File menu, choose Offline and then choose Get Flagged Messages. Mozilla Mail & Newsgroups
downloads the flagged messages.
- Once downloading is complete, click the Online/Offline indicator in the lower right corner of the Mail window
(to the left of the Cookie icon) to go offline.
After you disconnect, Mozilla Mail & Newsgroups remains open so you can continue to work with your
messages.
Note: Message headers that have been downloaded for reading offline display a darker grey envelope or
newsgroup icon.
To reconnect to the Internet so you can work online:
- Click the Online/Offline indicator
in the lower
right corner of the Mail window to go online.
Tip: Mozilla Mail & Newsgroups saves any messages that you sent while working offline in the Unsent
Messages folder under Local Folders. When you reconnect, choose Send Unsent Messages from the File menu to send
all your saved messages at once. To have Mozilla Mail & Newsgroups automatically send your unsent messages
when you reconnect, use the Preferences command on the Edit menu to change your offline preferences.
[ Return to beginning of section ]
Downloading Directory Entries for Offline Use
You can download (replicate) the entries in a directory server to your computer so that they are available when
you work offline. Once you've downloaded directory entries, you can use the same procedure to update your local
copy of the entries with the latest entries on the directory server.
To download or update an address book LDAP directory for offline use:
- Make sure you're online.
- Open the Window menu and choose Address Book.
- In the Address Book window, select the directory that you want to download (replicate).
- Click Properties in the Address Book toolbar. The Directory Server Properties dialogue box appears.
- Click the Offline tab.
- Click Download Now to start copying the entries to your computer.
-
If prompted, enter your network user name and password and click OK to start the download.
Depending on the number of directory entries, the download process may take a while, so please be
patient.
After the download finishes, you can work offline and search the directory or use it for address autocompletion
when composing messages. After you've been using your local copy of the directory for a while, you may wish to
update it to get the latest entries from the directory server. To update your local copy, use the procedure
described above.
[ Return to beginning of section ]
Setting Up Your Accounts for Working Offline
To set up one or more accounts for working offline, you use the Offline and Disc Space preferences in the Mail
& Newsgroups Account Settings dialogue box. Once set, you don't need to change these preferences each time you
want to work offline. The offline and disc space preferences you can set for an account depend on the type of
account (IMAP, POP, or Newsgroup).
Here's a summary of the steps you will follow to set up your accounts for offline use:
-
For each account that you want to work with while offline, use the Mail & Newsgroups Account Settings
dialogue box to set the Offline & Disc Space preferences for that account. You must select the items
(folders and newsgroups) that you want to download for offline use. See Selecting Items
for Offline Viewing for more information.
Once set, you don't need to change these settings. See the sections below for information on setting offline
and disc space preferences for IMAP, POP and Newsgroup accounts.
Tip: To set the Offline & Disc Space preferences for the current account, open the File menu,
choose Offline and then choose Offline Settings.
- Open the File menu, choose Offline and then choose Download/Synchronise Now from the submenu.
-
Select the type of messages (mail or newsgroup or both) that you want to download.
Important: You must select at least one category (mail messages or Newsgroup messages) in order for
the download to work.
- Select "Work offline once download and/or synchronisation is complete".
- Click OK to download the selected items and then go offline. See Downloading and
Synchronising Your Messages for more information.
For subsequent offline sessions, you can skip step 1.
[ Return to beginning of section ]
Selecting Items for Offline Viewing
Before you can read mail and newsgroup messages while offline, you must first select them for downloading. You
can set up an entire account for offline use. You can also choose which folders and newsgroups that you want to
use offline.
Note: Keep in mind that selecting more items may increase download time and disc space used.
To select accounts, folders and newsgroups for offline viewing, begin from the Mail window:
- Open the Edit menu, choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account
Settings dialogue box.
- Choose the Offline & Disc Space category for the account you want to change.
-
Click Select. You see your IMAP accounts, mail folders and subscribed newsgroups.
Note: You see only the newsgroups and folders that you've already subscribed to. POP accounts and local mail folders don't appear in the list.
- Select the items (folders, newsgroups) that you want to make available for offline use.
- Click OK.
Once set, you don't need to change these settings each time you want to go offline. However, if you do want to
change them, you can easily do so before going offline, since the same Select button is available when using the
Download and Synchronise command.
[ Return to beginning of section ]
Downloading and Synchronising Your Messages
If you have already selected mail folders and newsgroups for offline use, you are now ready to download and
synchronise them. If you haven't yet selected items to download, you can choose them before you go offline.
If you are not already viewing the Download/Synchronise Now dialogue box, follow these steps:
To download and synchronise your messages, begin from the Mail window:
- Open the File menu, choose Offline and then choose Download/Synchronise Now.
-
Select the categories (mail messages or newsgroup messages) that you want to download.
Important: You must select at least one category (mail messages or newsgroup messages) in order for
the download to work. If the checkboxes are disabled, it means that you haven't yet selected items to download.
Use the Select button to select items to download.
- To send messages in your Unsent Messages folder before going offline, check "Send Unsent Messages".
- To go offline immediately after Mozilla Mail & Newsgroups finishes downloading, select "Work offline once
download and/or synchronise is complete".
- To set or change the items to download, click Select. See Selecting Items for
Offline Viewing for more information. You can skip this step if you've already selected items for
download.
- Click OK. Mozilla Mail & Newsgroups begins downloading the selected items.
If you chose to work offline once the download completes, then Mozilla Mail & Newsgroups immediately
switches to offline mode. Otherwise, when you are ready to go offline, click the Online/Offline indicator
in the lower right corner of the Mail window to go
offline.
[ Return to beginning of section ]
Working Offline and Reconnecting Later
To work offline and reconnect later, begin from the Mail window.
When you are ready to work offline:
- Click the online/offline indicator
in the
lower-right corner of the Mail window. Mail & Newsgroups prompts you to download messages, if you want,
before going offline.
- Click Download to download messages before going offline. If you want to work offline without downloading
messages, click Don't Download.
Note: Message headers that have been downloaded for reading offline display a darker grey envelope or
newsgroup icon.
Tip: To set Mozilla Mail & Newsgroups' download behaviour when going offline, open the Edit menu,
choose Preferences and then choose the Offline & Disc Space category. You can choose to have Mozilla Mail
& Newsgroups prompt you to download messages when going offline, to automatically download messages, or to not
download any messages.
To reconnect and synchronise your messages:
- Click the online/offline indicator
in the
lower-right corner of any Mozilla window.
- Open the File menu, choose Offline and then choose Download/Synchronise Now.
Mozilla Mail & Newsgroups synchronises your messages with the server by replicating any changes you made
while working offline.
Tip: To set Mozilla Mail & Newsgroups' behaviour when going online, open the Edit menu, choose
Preferences and then choose the Offline & Disc Space category. You can choose to have Mozilla Mail &
Newsgroups prompt you to send unsent messages, to automatically send unsent messages, or to not send unsent
messages.
[ Return to beginning of section ]
Mail & Newsgroups Account Settings
This section describes the settings in the Mail & Newsgroups Account Settings dialogue box. Unlike the
Preferences dialogue box, which applies settings to all accounts, the Mail & Newsgroups Account Settings
dialogue box lets you specify settings on a per-account basis.
If you are not currently viewing the Mail & Newsgroups Account Settings dialogue box, follow these
steps:
- Begin from the Mail window.
- Open the Edit menu and choose Mail & Newsgroups Account Settings.
- Select the name of the account whose settings you want to view or change.
Mail & Newsgroups Account Settings - Account Settings
This section describes how to view or change your Account Settings, such as your user name, reply-to address
and signature file. If you are not already viewing the Account Settings, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Select the name of the account to display the Account Settings panel.
- Account Name: The name for this account.
- Identity: Stores your name, email address, reply-to address (only if different from your email
address) and organisation (optional).
- Attach this signature: Lets you choose the signature file (in text or HTML format) you want to attach
to your outgoing messages. Click Choose to locate the signature file (optional).
-
Compose messages in HTML format: Lets you create formatted text for mail and newsgroup messages using the
built-in HTML editor. Leave this item unchecked to use the plain-text editor. HTML messages can include
formatted text, links, images and tables, just like a web page. However, some recipients may not be able to
receive HTML messages.
Tip: If you select this option, but you later want to compose a message or reply to a message using
the plain-text editor, hold down the Shift key and click Compose or Reply in the Mail toolbar to temporarily
choose the plain-text editor. Shift-clicking the Compose button or the Reply button switches to the other
editor.
- Advanced: Lets you choose a different outgoing server (SMTP) for outgoing messages from this
account.
[ Return to beginning of section ]
Mail & Newsgroups Account Settings - Server Settings
Mozilla Mail & Newsgroups can work with two types of mail servers: IMAP and POP. If you are not sure which
server type your Internet service provider supports, ask your service provider. If your Internet service provider
supports both, the following descriptions may help you choose which one to use.
[ Return to beginning of section ]
About Internet Message Access Protocol (IMAP)
Advantages: Your messages and any changes to them stay on your server, saving local disc space. Also,
you always have access to an updated mailbox and you can get your mail from multiple locations. Performance on a
modem is faster, since you initially download message headers only.
Disadvantages: Not all ISPs support IMAP.
[ Return to beginning of section ]
About Post Office Protocol (POP)
Advantages: Your messages are downloaded to your local computer all at once, but you can also specify
whether to keep copies of the messages on the server and delete messages on the server when they are deleted
locally. Most ISPs currently support POP.
Disadvantages: You must synchronise your local Inbox with your server's mailbox. This can result in
downloading new messages over and over each time you connect. If you use more than one computer, messages might
reside on one or the other, but not both. POP doesn't work as well as IMAP over a slow link connection. Also, you
can't access all mail folders from multiple locations.
[ Return to beginning of section ]
IMAP Server Settings
If you are not already viewing the IMAP server settings, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Select the account name and click the Server Settings category. (If you chose an IMAP server when you set up
this account, you see your IMAP server settings.)
- Server Type: The server type (IMAP Mail Server) that you specified when you created this account. To
change the server type associated with this account, you must delete the account and then re-create it.
- Server Name: The server name that you specified when you created this account. If you are having
problems getting mail from this account, verify with your service provider or system administrator that the
server name you entered is correct.
- User Name: The user name that you specified when you created this account.
- Port: Unless otherwise instructed to do so by your service provider or system administrator, leave
this setting unchanged.
- Use secure connection (SSL): Choose this setting if your mail server is configured to send and receive
encrypted messages. If you are unsure, contact your service provider or system administrator.
- Check for new mail at startup: Choose this setting if you want Mail & Newsgroups to automatically
check this account for new messages whenever you start Mail & Newsgroups.
- Check for new messages every ___ minutes: Choose this setting to automatically check for new messages
and then specify the number of minutes between mail checks. If you do not select this setting, you can check for
new messages at any time by clicking Get Msgs in the Mail window.
- When I delete a message: Choose the behaviour you want for deleted
messages. "Move it to the Deleted folder" is recommended unless you are instructed to use a different setting by
your system administrator or service provider. Messages marked as deleted are removed only when you compact
folders.
- Clean up (Expunge) Inbox on Exit: Removes deleted messages from the Inbox when you exit Mail &
Newsgroups. Choose this if you chose to mark messages as deleted.
- Empty Deleted on Exit: empties the Deleted folder whenever you quit Mail & Newsgroups.
- Local directory: The location on your hard disc where mail for this account is stored.
Advanced IMAP Server Settings
In most cases, advanced IMAP server settings are automatically supplied by the server. If you are unsure about
the settings for this dialogue box, contact your ISP or system administrator.
If you are not already viewing the advanced IMAP server settings, begin from the Mail window.
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Select the account name and click the Server Settings category.
-
If the mail server type is an IMAP server, you can click Advanced to set additional IMAP options, such as:
- the IMAP server directory path
- showing only "subscribed folders"
- support for subfolders
- any personal and public (shared folder) namespaces for this directory
For more information, see Adding and Removing LDAP Directories.
[ Return to beginning of section ]
POP Server Settings
If you are not already viewing the POP server settings, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Select the account name and click the Server Settings category name. (If you chose a POP server when you set
up this account, you see your POP server settings.)
- Server Type: The server type (POP Mail Server) that you specified when you created this account. To
change the server type associated with this account, you must delete the account and then re-create it.
- Server Name: The server name that you specified when you created this account. If you are having
problems getting mail from this account, verify with your service provider or system administrator that the
server name you entered is correct.
- User Name: The user name that you specified when you created this account.
- Port: Unless otherwise instructed to do so by your service provider or system administrator, leave
this setting unchanged.
- Use secure connection (SSL): Choose this setting if your mail server is configured to send and receive
encrypted messages. If you are unsure, contact your service provider or system administrator.
- Check for new mail at startup: Choose this setting if you want Mail & Newsgroups to automatically
check this account for new messages whenever you start Mail & Newsgroups. For POP accounts, Mail &
Newsgroups doesn't download the new messages until you click Get Msgs on the Mail toolbar.
- Check for new messages every ___ minutes: Choose this setting to automatically check for new messages
and then specify the number of minutes between mail checks. If you do not select this setting, you can check for
new messages at any time by clicking Get Msgs in the Mail window.
- Automatically download any new messages: Choose this setting if you want Mail & Newsgroups to
retrieve messages immediately each time it checks the server.
- Leave messages on server: Choose this setting to store a copy of messages on the mail server in
addition to downloading them to your computer.
- Delete messages on server when they are deleted locally: Choose this setting to remove messages from
the server once you delete them from your computer.
- Empty Deleted on Exit: Choose this setting to empty the Deleted folder whenever you quit Mail &
Newsgroups.
- Local directory: The location on your hard disc where mail for this account is stored.
[ Return to beginning of section ]
News Server Settings
This section describes how to change news server settings. If you are not already viewing news server settings,
begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Select the account name and click the Server Settings category. (If you chose a newsgroup server when you set
up this account, you see your newsgroup server settings.)
- Server Type: The server type (NNTP) that you specified when you created this account.
- Server Name: The server name that you specified when you created this account. If you are having
problems receiving messages from this account, verify with your service provider or system administrator that the
server name you entered is correct.
- Port: Unless otherwise instructed to do so by your service provider or system administrator, leave
this setting unchanged.
- Use secure connection (SSL): Choose this setting if your news server is configured to send and receive
encrypted messages. If you are unsure, contact your service provider or system administrator.
- Check for new messages every ___ minutes: Choose this setting to automatically check for new messages
and then specify the number of minutes between mail checks. If you do not select this setting, you can check for
new messages at any time by clicking Get Msgs in the Mail window.
- Ask me before downloading more than ___ messages: Choose this setting to conserve disc space and
download time, by setting a limit for the number of messages you can retrieve at one time.
- Local directory: The location on your hard disc where messages for this account are stored.
Note: The path to the newsrc file is displayed for your information. The newsrc file stores information
about the newsgroups to which you are subscribed and the messages you have read in each newsgroup.
[ Return to beginning of section ]
Mail & Newsgroups Account Settings - Copies & Folders
This section describes the settings for sending automatic copies and for storing copies of outgoing messages,
message drafts and message templates.
By default, Mozilla Mail & Newsgroups stores copies of your outgoing messages in the Sent folder for the
current account. Mozilla Mail & Newsgroups also stores message drafts in the Drafts folder and message
templates in the Templates folder for the current account.
If you are not already viewing the settings for Copies & Folders, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Select the account and click Copies & Folders. You see the Copies & Folders section.
- Place a copy in: Select where to store copies of your outgoing mail and newsgroup messages. If you
don't want to use the default Sent folder for the current account, click Other and then choose an account and
then choose the folder for storing copies.
- Bcc: Select whether you want to always send a blind carbon copy (bcc) to yourself.
- Bcc another address: Select whether you want to always send a blind carbon copy (bcc) to another
addressee and enter the address.
- Keep message drafts in: Select where to store message drafts. If you don't want to use the default
Drafts folder for the current account, click Other and then choose another account and folder for storing
drafts.
- Keep message templates in: Select where to store message templates. If you don't want to use the
default Templates folder for the current account, click Other and then choose another account and folder for
storing templates.
- Show confirmation dialogue when messages are saved: Choose this option if you want Mail &
Newsgroups to display a confirmation dialogue box when you save a draft message or a template. If checked, a
dialogue box will appear when you save a draft or template to remind you where Mozilla Mail & Newsgroups is
saving the draft or template.
[ Return to beginning of section ]
Mail & Newsgroups Account Settings - Addressing
You use Addressing settings to override the global LDAP server settings specified for all address books in the Preferences dialogue box. LDAP server settings affect
the behaviour of address autocompletion and you can change these settings for each
account if necessary.
Address autocompletion uses your address books to find matching entries when you type email addresses in the
addressing area of the Compose window.
If you are not already viewing the Addressing settings, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Select the account and click the Addressing category.
- Use my global LDAP server preferences for this account: This is the default. Select this if you don't
want to override the global LDAP server preferences for this account.
- Use a different LDAP server: Select this option and then choose another LDAP server from the list if
you want to use a different LDAP directory server for address autocompletion with this account. If necessary,
click Edit Directories to edit individual directory server settings, add a directory server, or delete a
directory server. For more information, see Adding and Removing LDAP Directories.
The directory you select will also be searched for matching certificates when you attempt to send an encrypted
message to one or more recipients for whom you don't have certificates on file.
[ Return to beginning of section ]
Mail & Newsgroups Account Settings - Offline & Disc Space
Offline & Disc Space settings let you conserve disc space or set up an account so that you can use it while
offline (disconnected from the Internet). The settings available depend on the mail server type (IMAP, POP, or
News) associated with the account.
[ Return to beginning of section ]
Offline and Disc Space Settings (IMAP)
If you are not already viewing the offline and disc space preferences for an IMAP account, begin from the Mail
window:
- Open the Edit menu, choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account
Settings dialogue box.
- Choose the Offline & Disc Space category for an IMAP account.
- Make the messages in my Inbox available when I am working offline: Select this option so that messages
in your Inbox will be available when you are working offline.
- When I create new folders, select them for offline: Select this option so that new folders you create
are automatically selected for offline use. If left unchecked, new folders won't be automatically selected for
offline use. You can manually select folders for offline use using the Download/Synchronise Now command
(available from the File menu, under Offline). Click the Select button in the Download and Synchronise Messages
dialogue box to select the folders.
- Select: Click to select the items (accounts, folders, newsgroups) that you want to make available for
offline use. See Selecting Items for Offline Viewing for more information.
- Do not download messages locally that are larger than _kB: Select this option to conserve disc space
by preventing large messages from being downloaded. Enter the maximum size for downloaded messages.
[ Return to beginning of section ]
Disc Space Settings (POP)
Messages from POP accounts are always downloaded to your local machine. This section describes how you can save
disc space for a POP account. If you are not already viewing the Disc Space preferences for a POP account, follow
these steps:
Begin from the Mail window.
- Open the Edit menu, choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups Account
Settings dialogue box.
- Click the Disc Space category for a POP account.
- Do not download messages locally that are larger than _kB: Select this option to conserve disc space
by preventing large messages from being downloaded. Enter the maximum size for downloaded messages.
[ Return to beginning of section ]
Offline and Disc Space Settings (News)
If you are not already viewing the offline and disc space settings for a News account, begin from the Mail
window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Choose the Offline & Disc Space category for a News account.
- Select: Click to select the items (accounts, folders, newsgroups) that you want to make available for
offline use. See Selecting Items for Offline Viewing for more information.
- Do not download messages locally that are larger than: Select this option to conserve disc space by
preventing large messages from being downloaded. Enter the maximum size for downloaded messages.
- Download only unread message bodies: Select this option to download only the messages you haven't
read.
- Download message bodies for messages since _ days ago: Select this option to download only messages
that were posted within the time period you enter.
- When it is time to clean up messages: Click one of the three choices to specify when newsgroup
messages should be deleted. Unless you choose "Keep all messages", enter the number of days to keep messages or
the number of newest messages to keep.
- Keep only unread messages: Select this option to delete messages immediately after you read them.
- Remove message bodies only older than __ days: Select this option to delete messages after the number
of days you specify.
[ Return to beginning of section ]
Mail & Newsgroups Account Settings - Return Receipts
This section describes how to use the Return Receipts account settings. If you are not currently viewing the
Return Receipts settings, follow these steps:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Click the Return Receipts category for your mail account.
You use the Return Receipts settings to define return receipt settings for outgoing messages from this mail
account. You also use the Return Receipt settings to specify how to manage requests you receive for return
receipts. These settings override global return receipt preferences you specified using Mail & Newsgroups Preferences - Return Receipts.
- Use my global return receipt preferences for this account: By default, this account uses the return
receipt preferences specified by Mail & Newsgroups Preferences -
Return Receipts.
-
Customise return receipts for this account: Lets you change the return receipt preferences for this
account.
[ Return to beginning of section ]
Mail & Newsgroups Account Settings - Security
This section describes how to configure the Mail & Newsgroup Account Settings that control mail message
security. Before you do so, however, you must obtain one or more mail certificates. For details, see Signing & Encrypting Messages.
If you are not already viewing the Security settings for your mail account, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings.
- Click Security under the name of the mail account whose security settings you want to configure.
The main purpose of the Security panel in Mail & Newsgroup Account Settings is to select two
certificates:
- The email certificate you want to use for signing mail messages you send to other people.
- The email certificate you want other people to use when they encrypt messages they send to you.
Depending on the policies of the certificate authority
(CA) that issues your certificate(s), you can use one certificate for both purposes or two different
certificates. Even if you use just one, you must specify it twice, once for digital signing and once for
encryption.
The certificates you select here are included with every signed message you send. These certificates allow your
recipients to verify your digital signature and to encrypt messages that they send to you.
Digital Signing
You use the Digital Signing area in the Security panel to specify how you want
to sign your email messages:
- Digitally sign messages: Select this checkbox if you want to digitally sign all the messages you send.
(A personal certificate must be specified below before you can select this checkbox.)
- Use this certificate to digitally sign messages you send: If this field is empty or if it displays the
wrong certificate, click Select to choose from the certificates you have on file.
Regardless of whether the "Digitally sign messages" checkbox is selected here, you can change your mind before
you send an individual message.
To change the digital signature setting for a message you are writing in the Compose window, click the arrow
below the Security icon near the top of the window and select or deselect "Digitally Sign This Message". For
details, see Signing & Encrypting a New Message.
Encryption
You use the Encryption area in the Security panel to specify how you routinely
want to use encryption when sending your messages:
- Never: Select this option if you never want to use encryption, or only occasionally.
- Required: Select this option if you always want to use encryption. If you don't have all the necessary
certificates, the message won't be sent unless you explicitly turn off encryption for that message only.
- Use this certificate to encrypt & decrypt messages sent to you: If this field is empty or if it
displays the wrong certificate, click Select to choose from the certificates you have on file.
Regardless of which encryption option you select, you can change your mind before you send an individual
message.
To change the encryption setting for a message you are writing in the Compose window, click the arrow below the
Security icon near the top of the window and choose the encryption setting you want. For details, see Signing & Encrypting a New Message.
[ Return to beginning of section ]
Mail & Newsgroups Account Settings - Local Folders
Local Folders is the account where Mozilla Mail & Newsgroups saves any messages that you send while working
offline. Messages you send while working offline are saved in the Unsent Messages folder under Local Folders. Any
folders you create under the Local Folders account reside on your hard disc, so Local Folders is a good place to
save messages that you want to keep.
If you are not already viewing the Local Folders settings, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Select the Local Folders category.
- Account Name: The name associated with the Local Folders account.
- Local directory: The location on your hard disc where mail for this account is stored.
[ Return to beginning of section ]
Mail & Newsgroups Account Settings - Outgoing Server (SMTP)
Even if you have multiple mail or news accounts, you generally need to specify only one outgoing (SMTP) server
to handle the delivery of your outgoing mail.
If you are not already viewing the Outgoing Server (SMTP) settings, begin from the Mail window:
- Open the Edit menu and choose Mail & Newsgroups Account Settings. You see the Mail & Newsgroups
Account Settings dialogue box.
- Select the Outgoing Server (SMTP) category.
- Server name: Mail & Newsgroups uses the outgoing (SMTP) server name that you entered using the
Account Wizard, or that was specified when you migrated this account from a previous version. To change the
outgoing (SMTP) server name, type it in Server Name field.
- Port: If necessary, enter the port number for the SMTP server. If no port number is specified, the
default port is used.
- Use name and password: If your SMTP server requires authentication to send mail, select this option to
be prompted to enter your user name and authentication password. Then enter your user name. The first time you
send mail, you will be prompted to enter your authentication password.
- Use secure connection (SSL): If your outgoing SMTP server is configured to send encrypted mail, you
can choose how often you want to use SSL (Secure Sockets Layer). If you are not sure which option to choose,
check with your ISP or system administrator.
- Advanced: Click this option to set up additional outgoing SMTP servers, or to change the default SMTP
server. Keep in mind that using more than one SMTP server can cause errors in sending mail.
[ Return to beginning of section ]
Mail & Newsgroup Preferences
The sections listed below describe the Mail & Newsgroups preferences that apply to all your mail and
newsgroup accounts. To see these preferences:
-
Open the Edit menu and choose Preferences.
(Macintosh OS X) Open the Mozilla menu and choose Preferences.
- Double-click Mail & Newsgroups to expand the list.
Mail & Newsgroups Preferences - Mail & Newsgroups
This section describes the main Mail & Newsgroups preferences. If you are not already viewing the Mail
& Newsgroups main preferences, follow these steps:
- Open the Edit menu and choose Preferences. You see the Preferences dialogue box.
- Click the Mail & Newsgroups category.
- Select the window layout you prefer for Mail: Choose the type of
three-pane layout to use for the Mail window. If you change this setting, you must exit and restart Mail &
Newsgroups to have your changes take effect.
- Confirm when moving folders to the Deleted folder: Choose to allow Mail & Newsgroups to prompt you
before deleting folders.
- Confirm when using keyboard shortcut to send message: Choose to allow Mail & Newsgroups to prompt
you when you use the keyboard shortcut to send a message. When you're composing a message, this may help you
avoid accidentally sending the message if you enter the keyboard shortcut by mistake.
-
Use Mail from MAPI-based applications: Select Mozilla Mail & Newsgroups as the
default mail application for Windows and from within other applications such as Microsoft Word.
Note: Setting Mozilla Mail & Newsgroups as the default mail application may disable another mail
application. To restore the other mail application as the default, deselect this option.
-
Play a sound: Select this if you want
Mozilla Mail & Newsgroups to play the default system sound when new messages arrive. If no Mozilla
applications are running, Quick Launch must be enabled in order to play a sound when new messages arrive.
If any Mozilla application is running, then Quick Launch does not need to be enabled in order to play a sound
when new messages arrive. For information on using Quick Launch, see Using Quick Launch.
Once Mozilla Mail has been started, the new messages sound will continue to work even after you close the
Mail window (as long as another Mozilla application is running).
-
Show an alert: Select this if you want Mozilla Mail & Newsgroups to display a sliding alert above
your system tray in the lower right corner of your screen when new messages arrive. The sliding alert only
appears once when new messages arrive, and won't appear again until you bring the Mail & Newsgroups window
to the front.
 |
|
Sliding new mail alert |
When the alert appears, clicking the link displayed in the alert will take you to the first folder that has
new mail. If no Mozilla applications are running, Quick Launch must be enabled in order to display the new
message alert.
If any Mozilla application is running, then Quick Launch does not need to be enabled in order to display the
new message alert. For information on using Quick Launch, see Using
Quick Launch.
Once Mozilla Mail has been started, the new message alert will continue to work even after you close the Mail
window (as long as another Mozilla application is running).
- When Mail launches, show the Start Page in the message area: Select this to enable the Start Page. The
Start Page appears in the message area when you first open Mozilla Mail & Newsgroups. This page is the
default page, but you can enter a different web page or URL of your choice. To disable the Start Page, deselect
this option. Click Restore Default to return to the original page provided by Mozilla.
[ Return to beginning of section ]
Mail & Newsgroups Preferences - Message Display
Message Display preferences allow you to choose how messages are displayed (for example, font style and colour)
in all accounts. If you are not already viewing the Message Display settings, follow these steps:
- Open the Edit menu and choose Preferences. You see the Preferences dialogue box.
- Under the Mail & Newsgroups category, click Message Display. (If no subcategories are visible,
double-click Mail & Newsgroups to expand the list.)
[ Return to beginning of section ]
Mail & Newsgroups Preferences - Composition
Composition preferences affect how you create messages (for example, forwarding options and address
autocompletion) in all accounts. If you are not already viewing the Composition settings, follow these steps:
- Open the Edit menu and choose Preferences.
- Under the Mail & Newsgroups category, click Composition. (If no subcategories are visible, double-click
Mail & Newsgroups to expand the list.)
- Forwarding and Replying to Messages: Use the Forward Messages drop-down list to choose how you want
forwarded message text to appear: as an attachment or inline (in the body of your message).
- Automatically quote the original message when replying: Select this to include the original message
text in your reply. Then use the drop-down list to select where you want to place your reply in the message
area.
- Composing Messages: Choose to have Mail & Newsgroups use "quoted printable" MIME encoding when
sending regular messages that use an 8-bit character set (for example, Latin ISO88359).
- Wrap plain text messages at __ characters: Enter a number to set the right margin for text in the
message area.
- Character Coding: Select the language you want Mail & Newsgroups to use as the default for
outgoing mail and newsgroup messages.
[ Return to beginning of section ]
Mail & Newsgroups Preferences - Send Format
Send Format preferences allow you to specify how you want to format your outgoing messages. If you are not
already viewing the Send Format settings, follow these steps:
- Open the Edit menu and choose Preferences. You see the Preferences dialogue box.
- Under the Mail & Newsgroups category, click Send Format. (If no subcategories are visible, double-click
Mail & Newsgroups to expand the list.)
For example, if you typically send mail to multiple recipients that have the same domain name (for example,
your colleagues all have email addresses that end in "netscape.net") and you know that this domain name is capable
of displaying HTML messages, then you can add the netscape.net domain to the list of HTML Domains so that Mail
& Newsgroups will automatically send messages in HTML format to these recipients.
Similarly, if you typically send mail to recipients at a domain that you know can only receive Plain Text
messages, you can add that domain name to the list of Plain Text domains, so that Mail & Newsgroups
automatically sends messages to that domain in plain-text format.
Note: If you regularly compose HTML (formatted) mail messages, keep in mind that sometimes not all
recipients use mail programs that can display HTML formatting properly. Send Format preferences allow you to
specify how you want to format messages that go to recipients who cannot display HTML-formatted mail. You can
convert messages to plain text, format them only as HTML, or format them as both HTML and plain text. These
preferences apply to all your mail accounts, but only to mail messages and not to newsgroup messages.
Whenever you add a person or address card to your address book, you can specify whether that addressee can
receive HTML-formatted messages. However, when this information is unknown, you can set Send Format preferences
for how Mail & Newsgroups formats these messages.
[ Return to beginning of section ]
Mail & Newsgroups Preferences - Addressing
Addressing preferences allow you to control the settings for Mozilla Mail & Newsgroups address books (for
example, email address collection and address autocompletion). If you are not already viewing the Addressing
settings, follow these steps:
- Open the Edit menu and choose Preferences. You see the Preferences dialogue box.
- Under the Mail & Newsgroups category, select Addressing. (If no subcategories are visible, double-click
Mail & Newsgroups to expand the list.)
-
Email Address Collection: Select how Mail & Newsgroups will add senders' and recipients' addresses to
your Collected Addresses book (from incoming, outgoing, or newsgroup messages).
Note: In addition to your Personal Address Book, Mozilla Mail & Newsgroups provides you with a
Collected Addresses Book that can automatically store email addresses from your incoming or outgoing messages,
or both. By default, email addresses contained in outgoing messages are stored as soon as you click Send. If you
choose "Incoming Mail Messages", Mail & Newsgroups stores the sender's address in each message as soon as
you open it. Any changes you make to these settings take effect the next time you start Mozilla.
-
Address
Autocompletion: Address autocompletion allows you to quickly address mail without having to search for names
or type names completely. Select from which location Mail & Newsgroups will search for matching addresses:
"Local Address Books" (Personal Address Book, Collected Addresses Book, or any other local address book) or
"Directory Server" (an available LDAP directory server) or both.
Note: If while addressing mail, multiple email address matches are found, Mail & Newsgroups
displays a list of all possible choices.
If you select Directory Server, choose a directory server from the list. A directory server lets you look up
addresses that are not stored in one of your local address books. The directory you select will also be searched
for matching certificates when you attempt to send an encrypted message to one or more recipients for whom you
don't have certificates on file.
See Adding and Removing LDAP Directories for information on setting LDAP directory
server settings.
Note: Directory server settings you enter from the Preferences dialogue box apply to all your mail
accounts. You can override these settings for individual accounts by specifying different LDAP directory servers
or server settings using the Addressing settings for an account in the Mail & Newsgroups Account Settings
dialogue box. To set different addressing options for a specific account, open the Edit menu and choose Mail
& Newsgroups Account Settings.
[ Return to beginning of section ]
Mail & Newsgroups Preferences - Labels
This section describes how to use the Labels preferences panel. You use the Labels preferences to define the
label text and colours for message labels. If you are not currently viewing the panel, follow these steps:
- Open the Edit menu and choose Preferences.
- Under the Mail & Newsgroups category, select Labels. (If no subcategories are visible, double-click Mail
& Newsgroups to expand the list.)
- Customise Labels: Specifies the label text and the colour for each label. You can edit or replace the
default label text with your own text (up to 32 characters). To change the label colour, click the colour chip
next to that label and select a new colour.
- Restore Defaults: Restores the default label text and colours.
[ Return to beginning of section ]
Mail & Newsgroups Preferences - Return Receipts
This section describes how to use the Return Receipts preferences panel. If you are not currently viewing the
Return Receipts panel, follow these steps:
- Open the Edit menu and choose Preferences.
- Under the Mail & Newsgroups category, select Return Receipts. (If no subcategories are visible,
double-click Mail & Newsgroups to expand the list.)
You use the Return Receipts preferences to define return receipt settings for outgoing messages from all your
mail accounts. You also use the Return Receipt preferences to specify how to manage requests you receive for
return receipts.
To override these global preferences for individual accounts, see Mail &
Newsgroups Account Settings - Return Receipts.
[ Return to beginning of section ]
Offline & Disc Space Preferences
This section describes how to use the Offline & Disc Space preferences panel. If you are not currently
viewing the panel, follow these steps:
- Open the Edit menu and choose Preferences.
- Click Offline & Disc Space.
The Offline & Disc Space preferences allow you to set preferences for working offline, going online and
disc space.
- Offline: Select how you want Mail & Newsgroups to handle messages when going online or
offline.
- Disc Space: Select this to conserve disc space by automatically compacting message folders when it
will save the amount of disc space you enter.
See Working Offline for information on working offline.
[ Return to beginning of section ]
10 October 2002
Copyright © 1994-2002 The Mozilla Organization.